Planning Your Vacation

Edmiston GroupSummer time is quickly approaching, and the kids will soon be done with school. This means that it is time for your family vacation right? As many small business owners know this is easier said than done.

As a business owner myself, I find it challenging to go away on vacation and not be constantly checking my phone, or my email to make sure there are no emergencies. But, I have a good team and I have found with proper planning, you too can learn to enjoy your vacation away from work.

Preparing for your vacation well in advance is one the biggest steps to enjoying your vacation this summer. If you are like many small business owners with less than 10 employees, your absence may feel like an emergency is just around the corner. It doesn’t have to be that way though. Create a set of contingencies and give your staff the power to handle what comes up.

Prepare and train your employees.

One thing is always certain when it comes to emergencies, they will happen at the most inopportune moments, like… when you are away on vacation. These emergencies can be handled by your employees if they are trained and have all the information they need to know on how to handle the situation. The following information will help them to handle the emergency and prevent it from making its way into your vacation.

From A Physical Plant Perspective.
  • List of all contractors you use for plumbing, electrical, computer, internet, or other services that are pertinent to your business.
  • At what level of emergency do you wish to be notified? Simple problems such as a leaky sink are not an issue, however a major fire is something that you should be called over.
  • Name and number of your business insurance provider.

Empowering your employees to make not only simple decisions, but larger ones as well, will better allow them to handle an emergency when it arises.

Client Management.

Another step to being able to enjoy your vacation, is to notify your clients well in advance as to when you will be out of town. If you are your only employee they will need to know that you will be unreachable and how long you will be out of town.

The next part of managing your clients while you are out of town is to work ahead. Complete any work that can be accomplished in advance. This will help to reduce catch up when you get back to the office.

If you have a client that typically works with you over other employees, take time to assign an employee who you feel will work well with them and give the proper introductions to the employee. Also be sure the client knows when you will be gone, and that your employee is more than capable of completing the tasks you normally preform.

Lastly, always give yourself a few extra days after you get back. Having a day or two in the office while everyone still thinks your out will give you time to get caught up without the distraction of the phone ringing or your email pinging.

As a business owner it is important to take your time to recharge your batteries and unwind. Proper planning with not only your employees but also with your clients will help to make this possible.

It’s almost time for me to stick my toes in the sand! But don’t worry, I have things covered.

About the author: Autumn Edmiston is the CEO and owner of the Edmiston Group. The Edmiston Group is a multifaceted Pittsburgh based marketing consulting firm providing senior level marketing management services to businesses and non-profit organizations on a short or long term basis. Core areas of service are business development, marketing, strategic planning and public relations. The Edmiston Group has consistently delivered and implemented real-world, proven business marketing ideas and strategies for business growth.