Overworked word on sticky notes with projects, jobs, to-dos, tasks and errands to illustrate being stressed from working too hard

Plan Ahead: 4 Ways to Reduce Overwhelm

by BlogEdmiston Group
Overworked word on sticky notes with projects, jobs, to-dos, tasks and errands to illustrate being stressed from working too hard

Starting a new business or managing an existing business can be very rewarding. However, with the ever-changing landscape of business and the challenges of keeping up with new ideas, it can also create a lot of stress. Having too many things to do in too short of time often forces many small business owners into working extremely long hours and fostering feelings of being out of control… leading to a sense of overwhelm. 

If this is your case, know that you are not alone. According to Small Business Administration, there are 33.2 million small businesses in the U.S. Small businesses are defined here as firms with fewer than 500 employees. So you’re in good company! Although you cannot add more hours to your day, here are some tips to help you stop feeling so overwhelmed.

Plan Ahead Around Social Media

Blog writing and social media have changed the way we share information and how to stay in touch with one another. With so many apps and so many platforms, it is easy to be overwhelmed. The more platforms you have, the more work you need to do to create each post specifically for that platform. Here’s a tip: Try writing and sharing posts around your next blog across all platforms at the same time, while it is fresh in your mind. Or better yet, schedule your posts well in advance using your favorite scheduling tool. Extra pro tip: Customize each post for each platform. A Tweet is very different than a post on LinkedIn.

Segment Your Time

Your time is valuable. When sitting down at your computer to work on a task, you might get sidetracked and then realize that you’ve spent a lot of time accomplishing very little. Try segmenting your time by setting aside specific amounts of time, or even times of day, to focus on particular tasks. For example, set 1-hour blocks of time for such things as checking and resolving email. Once your segment of time is up, move on to the next segment and continue until you complete all of the segments for that day. Make it fun! For each segment, stretch, grab a coffee, dance for a minute, or grab your favorite snack. This is a great way to help make the time more enjoyable and also help you stay focused on the task. 

Use Scheduling Tools

For any small business to be competitive and flourish, you need to take advantage of the power of technology. Scheduling tools allow you to eliminate antiquated methods and help you run your business much more effectively. Whether your need is for scheduling appointments, scheduling social media posts, or keeping projects on track, there is an app for you.   I personally have worked with all three of these apps based on the client I’m working with.

Asana is an example of a scheduling tool app that helps you manage projects. Let’s face it, between meetings, phone calls, and answering emails, a lot of your time at work isn’t focused on the actual work at hand. With Asana, you can assign project tasks with deadlines, which provides accountability for each assigned task. The communication is focused and actionable and you’ll always know the status of the work happening across your team.

Monday is a tool much like Asana and allows teams both internally or externally to collaborate, set due dates, and manage projects.

Teamwork is another project management software platform that is used to manage projects and communicate amongst team members.

Outsource

According to the Women’s Business Enterprise Council, “When your business begins to grow, it can be difficult juggling everything in-house. Outsourcing allows you the time and resources necessary for focusing on other aspects of the company, while still providing customers with high-quality service they expect from their favorite brands“.

By outsourcing tasks to other individuals or small businesses that perform various tasks better and more efficiently than you can (no, you can’t do it all!), your business will likely experience faster turnaround times for launching new products, be more competitive within your industry, and help you cut overall operational expenses.

By planning ahead and implementing the above tips, you can create the space to focus on more important activities, thereby reducing your stress and your feelings of overwhelm.

If you need help with your marketing activities, send me an email so we can plan your next steps.


About the author: Autumn Edmiston is the CEO and owner of the Edmiston Group. The Edmiston Group is a multifaceted Pittsburgh-based marketing consulting firm providing senior-level marketing management services to businesses and non-profit organizations on a short or long-term basis. Core areas of service are business development strategies, website creation and management, social media management, marketing, strategic planning, and public relations. The Edmiston Group has consistently delivered and implemented real-world, proven business marketing ideas and strategies for business.

holiday-planning

PLANNING TIPS FOR THE REMAINDER OF 2019

by BlogCommunications

holiday-planningWith the 4th of July closing with a bang, it is hard to wrap your mind around the fact that it is time to begin planning for the fall and winter holiday seasons as you end 2019. Whether you offer B2B or B2C services, planning is essential for growth.

As a B2B, identify your target companies in your given verticals. Know their business cycles. For example, if you want to work with government entities, know that they are already starting to think of their budgets for 2020. If you wait until October to establish a relationship, chances are you have missed the budgeting window for the next year.

Although July may be prime vacation time, it can also be a time to reflect on the first half of the year and target potential prospects for the remainder of 2019. Perhaps there are networking events to attend and with potential businesses follow-up. Add people you meet to your newsletter list to regularly touch base with them. Set the reoccurring events in your calendar and regularly attend to establish a business presence.

For B2C, the holiday season is one of the largest spending holidays for consumers. Consumers are shopping online more than ever. Give them a reason to come into your store. Look how Kohl’s has established a relationship with Amazon returns. They are betting when people come into the store with an online purchase return, they will also purchase from Kohl’s.

With shopping days such as, Back to School Sales, Black Friday, Small Business Saturday, Cyber Monday, and all the other special sale days, it’s important to have a plan in place. The Edmiston Group has already planned a B2C sale for one of our clients for their August/September ads. It’s hard to think about Back to School in early July.

There are some important steps and planning that are required to have a successful holiday season.

  • Set clear, obtainable goals. It gives both you and your employees something to work toward. Have different rewards for reaching company goals. Keep everyone focused on the prize while working together to achieve the goal. Determine and communicate to your staff the different reward values for achieving larger and smaller goals. This will help keep everyone motivated and excited about the holiday season. Be certain to deliver the promised rewards. A pizza party or some Starbucks gift cards can go a long way. Always remember to thank your employees for a job well done.
  • Financially planning for the holidays is important to being successful. Most businesses or companies have inventory in stock, especially if you are a storefront or goods-based company. Perhaps establishing a line of credit will allow you to have extra available finances that are important to be able to purchase holiday inventory. Moving into the holiday cash strapped can leave a company short on funds to purchase the number of goods needed to get through the upcoming holiday.
  • Plan out any special events for each holiday. Will your office or business have a party for each holiday? If so, what is your budget for the party, where and when will it be held? How will you notify your customers about the special event? Do you offer customer reward programs and VIP events such as early bird sales or special discounts for family and friends?
  • Make sure your team is educated. Holidays are often a time of stress for consumers. Enable your customers to enjoy a pleasurable shopping experience with you by delivering a strong customer service experience. Keep your employees educated on your company’s goods and services, along with any specials or sales you plan on having. This type of communication enables them to deliver a strong customer experience to frenzied customers.

In summary… B2C make sure you have a plan in place for the delivery and sale of the newest, most popular products on the market. Financially prepare for purchase of needed inventory. Educate your employees on new products and upcoming sales. Communicate upcoming events to your customers.

B2B know your client verticals and their sales cycles. Target your message and identify pain points to become a problem solver. Be consistent in your marketing efforts – via shared articles, newsletters and social media.

You will find that with proper planning and execution, your business will yield the results this upcoming fall and into the holiday season.

About the author: Autumn Edmiston is the CEO and owner of the Edmiston Group. The Edmiston Group is a multifaceted Pittsburgh based marketing consulting firm providing senior-level marketing management services to businesses and non-profit organizations on a short or long-term basis. Core areas of service are business development strategies, website creation and management, social media management, marketing, strategic planning, and public relations. The Edmiston Group has consistently delivered and implemented real-world, proven business marketing ideas and strategies for business.